Top 10 Tips for Planning a Reunion
at El Cid Resorts
Memorable Family Reunions are a great way to bond with relatives you don’t see regularly. Our professional team at El Cid Resorts has the following tips to ensure your reunion is a success. Let us take care of the details so you can concentrate on making memories with those you care about.
- Plan Ahead: Start planning your reunion early — at least 6 to 12 months ahead. Typically, the larger the reunion, the more planning and time it requires.
- Gather Family Contact Information: Update the family directory and track down missing relatives to provide them with sufficient notice to plan vacation time, make adjustments to their schedules, and ensure their passports are in order.
- Form A Reunion Committee: Let others assist you by having them be responsible for key aspects of the planning process such as: budget, mailings, record-keeping, photography, t-shirts, presentations, tours, entertainment, dining options, etc.
- Select a location and date: Decide on your preferred El Cid location in Mazatlán, Riviera Maya or Cozumel. Our expert team can help you narrow down the best resort for you given the available dates that family members can attend and reserve a block of rooms for you at one of our special group rates. Consider that the farther people have to travel to reach the reunion location, the longer the reunion should last.
- Develop a reunion plan: Take advantage of event planning software with editable worksheets and schedule templates to plan out your event and keep the committee tasks on schedule.
- Plan activities for everyone: Family reunions are unique in that they can involve people from all over the world, each with different interests. Your guests may span up to four generations and it is important to consider ages and physical limitations when planning activities. Our expert staff can assist you by providing lots of ideas but be sure to allow for some spontaneity.
- Communicate Early and Often: By communicating your family reunion plans early, your guests will have adequate time to plan to attend. Send out invitations with the details, distribute a newsletter, email teasers and updates. You might even want to create a family website to post the itinerary of planned activities. Plus, you can add photos and family history updates after the reunion.
- Utilize professional help: Coordinate your needs with the resort’s professional, onsite team. They can assist you with arranging family meals (reception, closing dinner) transportation, professional entertainers, outings and events for your gathering and professional photographers.
- Document family history: Reunions are a fabulous opportunity to interview family members about their lives and family history. You can make your own videos and take photos to share with future generations.
- Relax, Enjoy, Explore, Take Photos and Video but Most Importantly – Create Memories!